We’re accepting applications for the position of Creditors Administrator to take responsibility for paying all service orientated suppliers and suppliers that deliver stock. The Creditors Administrator will also review invoices, supplier delivery notes and verify purchases with purchase order verification and then match with goods receipts, before reconciling the supplier accounts. Other duties will include liaising with the in-house order processing team, in-house stores team and the supplier to resolve queries and ledger differences; as well as ensuring that the supplier payments are loaded timeously and accurately.
Duties and Responsibilities:
- Paying all service-orientated suppliers and suppliers delivering stock
- Reviewing invoices, supplier delivery notes and verifying purchases with purchase order verification
- Matching with goods receipts before reconciling supplier accounts
- Liaising with the in-house order processing team, in-house stores team and suppliers to resolve queries and ledger differences
- Ensuring that supplier payments are loaded timeously
- Processing supplier invoices accurately and timeously
- Printing purchase orders and goods received notes to support each supplier invoice
- Checking invoice details for completeness and ensuring that invoices are authorised
- Compiling supplier reconciliations and ensuring all supporting documents are attached
- Monitoring trends in supplier payments to determine future options and improvements for the payment process
- Handling queries from suppliers both internally and externally
- Reconciling and identifying outstanding invoices from suppliers
- Assisting in attending audit queries and providing copies of documents when required
- Ensuring three-way matching of goods received vouchers, purchase orders and invoices
- Safekeeping and filing payment advice
- Ensuring that all invoices meet SARS standards
- Accurately reconciling creditor accounts monthly and to statement
- Assisting with all other administrative responsibilities within the department
- Reconciling creditors and sundry creditors as per cash requirements and statements
- Verifying bank details and loading payments on the bank
- Assisting with financial month-end reporting of the general ledger related to creditors
- Matching and clearing accounts related to creditors and reporting monthly on creditor status
- Sending remittances to suppliers
- Identifying variances and resolving them promptly
- Handling ad hoc duties as required from time to time
Minimum Requirements:
- Matric and a bookkeeping or finance qualification
- At least 5 years’ creditors (accounts payable) experience
- Experience using Sage will be highly advantageous
- Strong Microsoft Word and Excel skills
- Strong time management and communication skills
- Ability to work under pressure and solve problems