Applications are now open for the position of Foreign Creditors Administrator. Responsibilities will include reconciling and paying all foreign suppliers and freight suppliers that deliver stock, reviewing invoices and supplier delivery notes, verifying purchases with purchase order verifications and matching with goods receipts, as well as reconciling supplier accounts. The Foreign Creditors Administrator will liaise with the inhouse order processing team, inhouse stores team and the supplier to resolve queries and ledger differences, and ensure that the supplier payments are loaded timeously and payments are loaded on the ledger.
Duties and Responsibilities:
- Reconciling and paying all foreign suppliers and freight suppliers that deliver stock
- Reviewing invoices, supplier delivery notes, and verifying purchases with purchase order verification and matching with goods receipts before reconciling the supplier accounts
- Liaising with the in-house order processing team, in-house stores team, and suppliers to resolve queries and ledger differences
- Ensuring that supplier payments are loaded timeously and payments are loaded on the ledger
- Processing sundry suppliers’ invoices accurately and timeously
- Printing purchase orders and goods received notes to support each supplier invoice
- Checking details of invoices for completeness and ensuring that invoices are authorised
- Compiling supplier reconciliation and ensuring all supporting documents are attached
- Monitoring trends in the payment of suppliers to determine future options and improvements for the payment process
- Handling queries from suppliers both internally and externally
- Reconciling and identifying outstanding invoices from suppliers
- Assisting in attending to audit queries and providing copies of documents when required
- Ensuring three-way matching (GRV, purchase order, and invoice)
- Safekeeping and filing of payment advice
- Splitting supplier payments into multiple payments
- Processing the JSA reports for foreign payments
- Ensuring that all invoices comply with SARS standards
- Accurately reconciling creditors’ accounts monthly and to statement
- Assisting with all other administrative responsibilities within the department
- Reconciling creditors and sundry creditors as per cash requirements and statement
- Verifying and loading payments on the bank
- Administering or assisting with financial month-end reporting of the General Ledger related to creditors
- Matching and clearing accounts related to creditors and reporting monthly on creditors’ status
- Sending remittance to suppliers
- Identifying variances and resolving them promptly
- Performing ad hoc duties as required from time to time
Minimum Requirements:
- Matric (Grade 12) and relevant bookkeeping or finance qualification
- At least 5 years experience as an Accounts Payable Clerk
- Experience working with foreign creditors
- Experience working on Sage, Word and Excel
- Detail-oriented and skilled in time management
- Able to perform well under pressure and communicate effectively
- Able to maintain focus in high-pressure situations
- Strong service ethic, team orientation, and elf-directed learning approach